Leave of Absence/Returnee | Ajou University

Leave of absence

Students may take a leave of absence from school for personal or other reasons.

Students can apply for a leave of absence from one or two consecutive semesters at once.
Students can take a leave of absence from up to eight semesters in total.
Semesters from which students are absent due to military enlistment, sickness, pregnancy and parenting, or entrepreneurship are not included in the total number of semesters that students may take off as a leave of absence.
Students enrolled in Military Digital Convergence may not take a leave of absence for more than one year in total.
Only students who have completed at least one semester after admission (or re-admission/transfer) may apply for a leave of absence (except in cases of military enlistment and sickness).
Transfer and re-admitted students may not take a leave of absence that is longer than the duration of the time they have spent at the University since their transfer or re-admission.
Once the application for the leave of absence is approved, the student’s semester registration will be automatically revoked.

Types of Leave of absence

Leave of absence
Type	Deadline for application	Required documents
General	Pre-registration leave of absence: between the end date of the previous semester and the first quarter of the current semester Post-registration leave of absence: between the date of registration and the third quarter of the current semester	-
Military enlistment leave	Immediately upon receiving the notice of enlistment during the current semester (*If the scheduled date of enlistment falls after the current semester and final examinations, students may apply for a leave of absence starting the following semester.)	Notice of enlistment (*Students who are to serve alternative duties are to take a general leave of absence first and then submit their notice of duty within one week after transferring their status to alternative-duty student.)
Sick leave	Between the end date of the previous semester and the third quarter of the current one	Confirmation of diagnosis issued by a general hospital or higher-level medical institution (indicating hospitalization of at least four weeks)
Pregnancy, childbirth, and parenting leave	Between the end date of the previous semester and the third quarter of the current one	Pregnancy and childbirth: confirmation of diagnosis/doctor’s note Parenting: certificate of family relations, birth certificate, and other documentary evidence of having a child under the age of 8
Entrepreneurial leave	Between the end date of the previous semester and the third quarter of the current one	Aspiring entrepreneurs: business plan Entrepreneurs: certificate of business registration and other documentary evidence of entrepreneurship

Termination of Leave of Absence

Students may rescind their decision to take a leave of absence and continue their enrollment in the given semester.

Terminating general/entrepreneurial leave: before or at the end of the course schedule revision period for the given semester
Terminating military/sick leave: before or on the final day of the first quarter of the given semester

Students who have taken a military leave of absence and want to terminate their leave for reasons other than the normal discharge from military duty must submit documentary evidence of their reason within one week and terminate their leave. Tuition Refund Schedule Students who paid tuition fees before applying to take a leave of absence can have the balance applied to the tuition payment for the semester in which they return to school.

Tuition Refund Schedule

Students who paid tuition fees before applying to take a leave of absence can have the balance applied to the tuition payment for the semester in which they return to school.

Tuition Refund Schedule
Timeline	Refund rate
As of the date on which the given semester starts	100%
30 days or less after the given semester starts	5/6
60 days or less after the given semester starts	2/3
90 days or less after the given semester starts	1/2
More than 90 days after the given semester starts	Refund unavailable

For students on scholarships, only the tuition fees they have actually paid and not the scholarships they have received will be reimbursed.

Returning to school

Students can return to school by following a certain procedure upon the end of their leave of absence.

Failure to apply for an extension for their leave of absence or to apply to return to school before the end of their leave of absence may result in students’ expulsion from school.
Returning students can file advance application for course registration only by finishing their application to return before the end of the first round of the return application process.
Students subject to Ajou University’s engineering education accreditation should consult their departments regarding the accreditation process after their application to return to school is approved.

Return Procedure

Students who intend to return to, or withdraw from, the University are to submit their Request for Return (or Withdrawal) to the Office of International Affairs (Tel. +82-31-219-2925).

Contact List

Contact List
College	Department	Telephone
College of Engineering	Department of Mechanical Engineering	+82-31-219-2324
	Department of Industrial Engineering	+82-31-219-1953
	Department of Chemical Engineering	+82-31-219-1531
	Department of Materials Science and Engineering	+82-31-219-1531
	Department of Applied Chemistry and Biological Engineering	+82-31-219-2385
	Department of Environmental and Safety Engineering	+82-31-219-1531
	Department of Civil Systems Engineering	+82-31-219-1531
	Department of Transportation System Engineering	+82-31-219-1531
	Department of Architecture	+82-31-219-2333
College of Information Technology	Department of Electrical and Computer Engineering	+82-31-219-1740
	Department of Software and Computer Engineering	+82-31-219-2446
	Department of Software Convergence Technology	+82-31-219-2446
	Department of Digital Media	+82-31-219-2630
College of Natural Sciences	Student Affairs Office, College of Natural Sciences	+82-31-219-2552
School of Business	Student Affairs Office, School of Business	+82-31-219-3621
College of Humanities	Department of Korean Language and Literature/Department of History	+82-31-219-2802
	Department of English Language and Literature	+82-31-219-2803
	Department of French Language and Literature/Department of Culture and Content	+82-31-219-2822
College of Social Sciences	Department of Sociology/Department of Political Science and Diplomacy	+82-31-219-2736
	Department of Psychology	+82-31-219-2792
	Department of Economics/Department of Public Administration/Department of Sports and Leisure Studies	+82-31-219-2732
College of Nursing	Student Affairs Office, College of Nursing	+82-31-219-7007
School of Medicine	Student Affairs Office, School of Medicine	+82-31-219-5016
Graduate School	Student Affairs Office, Graduate School	+82-31-219-2302

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